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Williamson County commissioners approved the county clerk’s archive and restoration plan for fiscal year 2026-27 at a Sept. 15 meeting.
About the plan
The archival plan aims to transition the County Clerk's Office from paper-based permanent records to digital formats and protected physical states through scanning, indexing and encapsulation, according to county documents.
For FY 2026-27, the plan will focus on:
Encapsulating and binding 60 boxes of criminal case records from the 1800s
Preserving a few remaining books that were identified after consolidating records into a single room
Assessing Official Public Records binders that were stored under an attic leak at the Justice Center
The budget for this year totals $1.13 million, which will also fund five staff members.
The archival department pays for record preservation using archive fees, a maximum of $10 imposed on an entity or individual for recording or filing public documents in the County Clerk’s Office other than court records.
In case you missed it
The County Clerk's Office has a new home in the Williamson County Administration building, which is able to accommodate all 7,000 record books for the first time, County Clerk Nancy Rister said.
"It's making it easy to go back and find things we've missed or books that had the wrong color and get that changed out," Rister said.
The history
The department has been archiving and chronicling documents since 2001, according to county records.
These efforts aim to enhance public transparency and document longevity by making historical archives accessible via the internet.
